NOTICE OF MEETING
CITY COUNCIL OF THE CITY OF GALVESTON
THURSDAY - SEPTEMBER 21, 2023 - 5:00 P.M.
COUNCIL CHAMBERS - CITY HALL
823 ROSENBERG, GALVESTON, TEXAS
TELEPHONE: (409) 797-3510
 
REGULAR MEETING AGENDA

1.

DECLARATION OF A QUORUM AND CALL MEETING TO ORDER

2.

ROLL CALL

3.

INVOCATION

Rev. Steve Hill - First Presbyterian Church

4.

PLEDGE OF ALLEGIANCE

American Flag

Texas Flag - Honor the Texas Flag.  I pledge allegiance to thee, Texas, one state, under God, one, and indivisible.

5.

CONFLICTS OF INTEREST

6.

PRESENTATIONS/REPORTS OF COUNCIL, OFFICER BOARDS, AND CITY MANAGER

6.A.

Pursuant to Texas Government Code Section 551.0415, the City Council may report on any of the following items:

1. Expressions of thanks, gratitude, and condolences 

2. Information regarding holiday schedules

3. Recognition of individuals
    a.  Catholic Daughters Proclamation
    b.  LGBTQIA+ History Month Proclamation
    c.  Arbor Day Proclamation

4. Reminders regarding City Council events

5. Reminders regarding community events

6. Health and safety announcement

7.

COMMUNICATIONS AND PETITIONS

Claims:  23-074 - Jared Farmer; 23-075 - Sonia Carranza; 23-076 - Lafitte Townhomes; 23-077 - Mary Candace Noyd; 23-078 - Tony Tobatto; 23-079 - Jaime Javier Loubet; 23-080 - Joe Davis

8.

PUBLIC HEARINGS

9.

PUBLIC COMMENT

A.  Agenda Items
B.  Non-Agenda Items
10.

ORDINANCES (NOT REQUIRING PUBLIC HEARINGS)

10.A.

Consider For Approval An Ordinance Of The City Of Galveston, Texas, Amending The Code Of The City Of Galveston, As Amended, Chapter 15, “Garbage And Trash”, Amended” By Increasing The Monthly Fees To Be Charged For Garbage And Trash Collection To The Amount Of $129.00 Per Month For Commercial Accounts Effective; Decreasing The Days Of Service And Providing For Additional Carts; Making Various Findings And Provisions Related To The Subject; Providing For An Effective Date. (D. Bender)

10.B.

Consider For Approval An Ordinance Of The City Of Galveston, Texas, Giving Provisional Approval Of The Budget Of The Galveston Park Board Of Trustees; Directing City Staff To Assist The Park Board Staff In The Development Of A Final Budget; Allowing For The Payment Of The First Quarter Of The Park Board’s Anticipated Hot Budget; Requiring The Execution Of An Interim Hot Contract Prior To Payment Of Such First Quarter Payment In Conformity With The Annual Budget; Directing A Final Budget And Hot Agreement Be Submitted To Council In October 2023; Providing For An Effective Date And Making Various Findings And Provisions Related To The Subject. (Legal)

11.

CONSENT ITEMS - The following items shall be considered for action as a whole, unless one or more Council Members objects. The City Manager is authorized to execute all necessary documents upon final approval by the City Attorney.

11.A.

Audit Plan 2023 3rd Amendment

Consider for Approval the 3rd Amendment to the City Auditor's Office Audit Plan for 2023. This Amendment expands the scope of F&CPG2023-3 to examine and evaluate "Written" Fixed Assets Policies and Best Practices to include an examination of assets from $500.00 to $4,999.99 for the Airport. This will take the City Auditor's Office three months to complete. (G. Bulgherini).

11.B.

CMS2023-2 Street Project Contracts

Consider for approval accepting the City Auditor's Report on Street Project Contracts Report CMS2023-2. (G. Bulgherini)

11.C.

Consider for approval a Data Access Agreement between the City of Galveston and the Flock Group, Inc. (D. Balli)

11.D.

Consider For Approval A Resolution Of The City Council Of The City Of Galveston, Texas, Authorizing The City Manager To Execute Documents Accepting A TxDOT STEP “Impaired Driving Mobilization Enforcement And Speed Enforcement” Grant For Fiscal Year 2024 From The Texas Department Of Transportation In The Amount Of $42,635.95; And Providing For A Local Match Of $8,703.64; Providing For Findings Of Fact And Providing For An Effective Date. (D. Balli)

11.E.

Consider for approval a Resolution approving and authorizing the City Manager to execute an agreement between the City of Galveston and the County of Galveston for the provision of Fire Protection Runs into unincorporated areas of the county, providing for the payment of funds to the City by the County; Providing for a term of one year with renewal annually for four (4) consecutive one (1) year terms; Approving and Authorizing the City Manager to execute the agreement upon final approval by the City Attorney. (C. Olsen)

11.F.

Consider for approval to receive a Manitowic Ice Machine from the Galveston Chapter of Adopt-A-Cop. (D. Balli)

11.G.

Consider for approval authorizing the City Manager to execute an agreement with Trusco Inc., dba Russell Glass Company, for $633,199.89, and authorize the City Manager to execute the contract upon final approval by the City Attorney (M. Shahan).

11.H.

Consider for approval authorizing the City Manager to execute the purchase agreement to purchase the leasehold interest containing approximately 13,977 sq. ft. of hangar and office facilities in three (3) buildings built in 2002, 2004, and 2008 from the James Henderson Children's Insurance Trust, Inc. located at the Scholes International Airport at a cost not-to-exceed $565,785.00, upon final approval of the City Attorney (M. Shahan).

11.I.

Consider for approval, authorizing the City Manager to sign the Texas Department of Transportation, Aviation Division Grant 2212GALVN Amendment No. 01 for the rehabilitation and marking of the South Apron and South Ramp and pay the final invoice upon final approval by the City Attorney (M. Shahan).

11.J.

Consider for the approval of the repair services to 1840 which is a 2010 ladder truck to Gass Automotive Inc. for a total of $47,843.94 who was the lowest responding bidder and authorize the City Managers staff to execute the services upon final approval by the City Attorney. Funding will be supported by the garages outside vehicle repairs account. (D. Smith)

11.K.

Consider for the approval of the purchase of one (1) Camel 1200 EJ Max Jet/Vac truck for the Municipal Utilities Department to be purchased from Houston Freightliner through HGAC Buy for a total price of $534,000 and authorize the City Managers staff to execute the purchase upon final approval by the City Attorney. (D. Smith)

11.L.

Consider for the approval of the purchase of one (1) Ford E450 TV van for the Municipal Utilities Department to be purchased from Silsbee Ford through TIPS Co-Op for a total price of $257,981.33 and authorize the City Managers staff to execute the purchase upon final approval by the City Attorney. (D. Smith)

11.M.

Consider for the approval of the Island Transit bulk tire contracts to Beasley Tires and Cy-Fair Tires who were the lowest responding bidders that met the specifications and authorize the City Manager to execute the contract upon final approval by the City Attorney. The funding source is the Island Transit parts account. (D. Smith)

11.N.

Consider for approval an agreement with BFI Transfer Systems of Texas, LP for the Operation of the City’s Solid Waste Transfer Station in an estimated amount of $4,266,212. Authorizing City Manager to execute all necessary documents upon final approval by the City Attorney. (D. Bender)

11.O.

Consider for approval the use of the cooperative purchasing contract through Buyboard Contract 694-23 from Otto Environmental Systems for the purchase of automated rollout garbage carts in the amount of $26,000.00. Authorizing City Manager to execute all necessary documents upon final approval by the City Attorney. (D. Bender)

11.P.

Consider for approval the sole source purchase from Badger Meter for various sized water meters in the amount of 220,000 for the fiscal year 2024. Authorizing the City Manager to sign all documents upon final approval by the City Attorney. (T. Pedraza)

11.Q.

Consider approving purchase of traffic signal equipment, supplies and hardware using the contract with Texas Highway Products, Ltd. through the BuyBoard purchasing cooperative. Estimated costs for products is not to exceed Council approved budget for the Traffic Division. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (T. Pedraza)

11.R.

Consider approving purchases of pavement marking supplies/equipment and traffic related equipment, supplies, signs, posts, hardware and materials using the contract with Trantex Transportation Products of Texas, Inc. through the BuyBoard purchasing cooperative. Estimated costs for products not to exceed Council approved budgets. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (T. Pedraza)

11.S.

Consider for approval the annual contract for landscaping maintenance and grass mowing services (RFP 23-19) to Beach Town Lawn Services, LLC in the amount of $84,999.92 per year. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (T. Pedraza)

11.T.

Consider for approval the BuyBoard purchase of thirty (30) Traffic Signal Battery Backup units through Texas Highway Products, LTD. as phase three of a four phased project, for a total cost of $178,980.00. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (T. Pedraza)

11.U.

Consider for approval change order number two (2) with Badger Meter in the amount of $572,026.55, increasing the contract cost to $16,434,154.34, to retrofit non-AMI meters installed during the bidding, contract negotiation, and project kickoff phases of the Advanced Meter Infrastructure project. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. (T. Pedraza)

11.V.

Consider For Approval The Purchase Of Pool Maintenance Chemicals, Supplies, And Equipment For Lasker Park Pool, Located At 2016 43rd Street, Using The Buyboard Contract (#701-23) With Progressive Commercial Aquatics. (B. Sanderson)

11.W.

Consider Authorizing The City Manager To Execute An Agreement With Texan Floor Service, Utilizing Buyboard Contract #642-21, For $25,493.85, And Authorizing The City Manager To Execute The Contract Upon Final Approval By The City Attorney. (B. Sanderson)

11.X.

Consider for action authorizing the City Manager to enter into a 2 year maintenance and support agreement with Accela. Inc. for the maintenance and support of the permitting, mobile office, code enforcement and parcel management software. (H. Dean)

11.Y.

Consider for approval an agreement for the purchase of a Cisco Duo Multi-Factor Authentication (MFA) solution and KeepIT from Centre Technologies utilizing DIR CPO 4857 for a one year term. (H. Dean)

11.Z.

Consider for approval the renewal of the City’s Utility Management Solution (UMS) technical support agreement for a 3 year term. (H. Dean)

11.AA.

Consider for approval a four‐year contract for the lease of Xerox Copiers and Printers (Multi‐Function Devices) to Xerox Business Solutions in the amount of $77,000 annually, utilizing Choice Partners Cooperative Contract number 21/0031KN‐10. (H. Dean)

11.BB.

Consider for approval minutes of the July 27, 2023 Workshop and Regular Meeting. (J. Williams)

12.

ACTION ITEMS

12.A.

Consider For Approval A Resolution Of The City Council Of The City Of Galveston, Texas, Submitting The Names Of Five (5) Nominees Or Less For Election To The Galveston Central Appraisal District Board Of Directors; Directing The City Secretary To Send A Certified Copy Of This Resolution To The Galveston Central Appraisal District Before October 15, 2023; Providing For Findings Of Fact And Providing For An Effective Date. (Brown)

12.B.

Discuss and consider for action the scope of the financial audit for the Port of Galveston. (Brown)

12.C.

Discuss and consider appointments to the following City boards, commissions, and committees:

  1. Airport Advisory Committee
  2. Arts & Historic Preservation Advisory Board
  3. Building Board of Adjustments
  4. Civilian Review Board
  5. Cultural Arts Commission
  6. Ethics Commission
  7. Families, Children and Youth Board
  8. Finance, Fiscal Affairs and Investment Committee
  9. Galveston Island Redevelopment Authority
  10. Galveston Wharves Board
  11. Landmark Commission
  12. Parks and Recreation Advisory Board
  13. Planning Commission
  14. Tree Committee
  15. Zoning Board of Adjustments
13.

RECEIVE AND FILE (Non-Action Items)

13.A.

Receipt and Review 2024 Holiday Schedule

13.B.

Galveston Central Appraisal District Approved 2024 Operating Budget

14.

ADJOURNMENT

I certify that the above Notice of Meeting was posted in a place convenient to the public in compliance with Chapter 551 of the Texas Government Code on September 15, 2023 at 1:00 P.M.

Janelle Williams

Janelle Williams, City Secretary

IN ACCORDANCE WITH THE PROVISIONS OF THE AMERICANS WITH DISABILITIES ACT (ADA), PERSONS IN NEED OF A SPECIAL ACCOMMODATION TO PARTICIPATE IN THIS PROCEEDING SHALL, WITHIN THREE (3) DAYS PRIOR TO ANY PROCEEDING, CONTACT THE CITY SECRETARY'S OFFICE, SUITE 201, 823 ROSENBERG, GALVESTON, TEXAS 77550 (409-797-3510).

One or more members of the City Council may attend the meeting by videoconference.  A quorum of the members of the City Council will be physically present at the meeting location.